If you manage everything in spreadsheets, at least one of you has to become the bookkeeper and leave the landscaping to the others. You are in the landscaping business, not the accounting business. I would say that all of the reasons you list in your question are valid, and I would add the following. Would you all say that these are fair claims? Are there any other reasons you would prefer accounting software over Excel (or vice versa)?īasically, why would you recommend that a new business do all of their accounting with specialized software instead of just managing it all in spreadsheets? this means that as we start offering more services, the number of spreadsheets will increase, and this can become confusing. Each income stream requires a different spreadsheet to track our earnings.Spreadsheet errors are easier to make (copy/paste errors, moving content out of cells that other formulas base their calculations on, etc.), and are much harder to track down.Excel spreadsheets are susceptible to fraud because it’s easy to change information and hard to keep track of who’s making the changes, whereas accounting software maintains an audit trail.Accounting software handles all the calculations for you, and does it properly. Working with Excel formulas is complex and prone to error.Some of the reasons I've seen for this are that: However, a lot of the stuff I've been reading online has been suggesting that for all but the most simple businesses, it is better to use accounting software such as Quickbooks or Gnucash instead of spreadsheets. Places we've worked in the past have used Excel spreadsheets to manage all of their finances. > You can do this by using Reply-To-List or Reply-All.Some friends and I are starting a small landscaping cooperative, and are thinking about how we will manage accounting. > Please remember to CC this list on all your replies. > I think this would cover all your needs. ![]() > customers, make invoices and then put the payments in through that > I suggest using the business features, so you make those renters into > ledger only seems to provide Memo fields when split. I cannot find the same functionality within Gnucash - the > From, From Account (an income account), Memo, Chk No., Pmt Method and > deposit dialogue opens with a small spreadsheet to record Received > money order, cashiers' check, etc.) and check #. > the "deposit ticket," entering the customer, payment method (check, > deposit from several renters and found that there is no place to edit > I think I've run into a show-stopper(?) I'm trying to split the first What I do prefer about GNUcash is that the amounts in deposits that come from petty cash don’t have to correspond to specific receipts, which they seemed to in Quickbooks. In the split memo fields I record the payor and # to help in tracking down discrepancies. From time to time I go through the Undeposited Cheques account and verify that it is zero after each deposit. ![]() While Quickbooks let me (forced me) to select the cheques from a list of undeposited cheques, GNUcash lets me just go ahead an enter anything in each line in the split. To do a deposit I do a split entry in the account to which the deposit is being made. When I receive a check/cheque I assign the payment to the relevant invoice and then it goes into an account called “undeposited cheques”. Next message: Reclassing Distributions as Retained Earnings.Previous message: Trying Gnucash to replace Quickbooks.
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